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Accounts Receivable Specialist in McClellan Park, CA at SBM Site Services

Date Posted: 10/2/2018

Job Snapshot

Job Description

SBM Management is looking for an Accounts Receivable Specialist to join their team! This position performs all necessary functions to effectively manage accounts for our customers—our partners in business. Our Accounts Receivable team shares common job responsibilities. Although members may specialize in particular functional areas within the team, all are cross-trained in the various roles

  • Create new business units as needed
  • Review customer contracts and extract critical information related to billing in order to create pro-forma invoices for Operations and Billings reference, as well as maintain the Billing Compliance database of all business units’ validated base billing amounts
  • Enter and update fixed base billing in the billing system when needed
  • Collaborate with site personnel, Finance Managers, and Legal Department as required to determine proper resolution to changes needed in fixed base billing in the billing system
  • Research and understand sales and use tax laws in multiple states and apply that knowledge to customer billing.
  • Process all billing transactions accurately and efficiently to meet expected deadlines
  • Review billings submitted, as well as be the main person responsible for closing and approving invoices in the billing system
  • Ensure that all approved billing is uploaded into the accounting system daily
  • Train new users of the billing system as needed
  • Perform detailed reconciliation of Tri-Party transactions; subcontractor vendor invoices/statements and customer billings to ensure all subcontractor costs are billed to and paid by customers
  • Manage difficult and complex customer accounts
  • Foster cohesive relationships with SBM Site Employee and their Customers
  • Effectively interact with customers and employees to research and resolve billing issues disputes and past due payments
  • Effectively manage daily accounting operations to ensure customers’ needs are addressed promptly and with proper resolution
  • Issue billing adjustments
  • Review problem areas on customer account and determine escalation process
  • Reconcile customer invoices and payments as needed
  • Create ad-hoc reports as needed, as well as provide analysis of reported information and recommendations for improvements
  • Assists with related Ad hoc projects as required
  • Maintain records and reports
  • Develop new processes to increase the efficiency of work flow
  • Other duties may be assigned

Job Requirements

  • Bachelor’s degree in Accounting, Finance, Business admin or related field from a four year college or university; three to five years of related work experience; or equivalent combination of education and experience.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Ability to speak Spanish is a plus but not required.
  • Advanced in Microsoft Excel to include creating pivot tables, complex formulas, and complex ad-hoc reporting. Additionally, a proficient knowledge of Microsoft Office (Outlook, Word, Access) and Adobe Acrobat is required. 
  • Strong analytical and research skills.

Available Shift:  Full Time

Compensation:  Depends on experience