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Bilingual Administrative Assistant in Rahway, NJ at SBM Site Services

Date Posted: 7/11/2018

Job Snapshot

Job Description

SBM Management is searching for a Bilingual Administrative Assistant who is motivated and committed to providing outstanding customer service each and every day while ensuring a positive experience for each caller and visitor. The ideal candidate will be self-motivated and have excellent typing skills.

Responsibilities
  • Support site management with employee programs and services
  • Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
  • Organizes and maintains file system, and files correspondence and other records.
  • Answers and screens manager's telephone calls, and arranges conference calls.
  • Coordinates manager's schedule and makes appointments.
  • Greets scheduled visitors and conducts to appropriate area or person.
  • Arranges and coordinates travel schedules and reservations.
  • Conducts research, and compiles and types statistical reports.
  • Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
  • Makes copies of correspondence or other printed materials.
  • Prepares outgoing mail and correspondence, including e-mail and faxes.
  • Orders and maintains supplies, and arranges for equipment maintenance.

Job Requirements

  • Experience as an administrative professional
  • Bilingual (English/Spanish) is preferred but not required
  • Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
  • Exceptional customer service skills and phone etiquette
  • Excellent verbal and written communication skills and demonstrated organizational skills with attention to detail required

Available Shift:  Monday - Friday 8:00am - 4:30pm

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